USRR York Road Runners Club
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YORK ROAD RUNNERS CLUB TIMING AND EQUIPMENT SERVICES

YORK ROAD RUNNERS CLUB TIMING AND EQUIPMENT SERVICES

The York Road Runners Club (YRRC) works with race directors to provide trained operators, timing equipment and race-day equipment.  There are two types of timing services: manual timing and electronic chip timing.  In addition to timing services and equipment, race-day equipment can be rented and includes cones, results boards, megaphone, finish line chutes, etc.  Please keep reading for details on these services.

To request timing services and to add your race to our race search you must enter your race into our website by clicking here.  You will need to create an account with our website in order to enter your race. For additional information, please contact Karen Mitchell at runnerkmitchell@yahoo.com as far in advance as possible.

YRRC Manual Timing

YRRC rents timing equipment and an operator, which includes a large display clock, a time machine, and an experienced operator.  This is an electronic/manual system.  Using the time machine, the operator will provide the race with a readout (similar to an adding machine tape) of the runners' place and time as they cross the finish line, as well as most bib numbers to the extent possible.  (When several runners cross the finish line at the same time, it is impossible to capture each runner's number.)  The race's officials or volunteers will be responsible to calculate the results by using the paper readout provided by the YRRC timer in conjunction with the bib tear-aways.  The race director is encouraged to designate a race volunteer to keep a “tic sheet” at the finish line (simply a list, in order, of the finisher bib numbers).  The fee is $125 for in-county races and $160 for out-of-county races.  This method is not recommended for shorter-distance races with 500 or more participants (5Ks, for example).  

YRRC Chip Timing Service Package

The York Road Runners Club’s Chip Timing Service can time your race more accurately and timely than ever before.  The YRRC, with a sponsorship from Orthopedic and Spine Specialists (OSS), has put together a state- of- the-art chip timing service.  The YRRC’s goal is to provide affordable chip timing to York County races and surrounding areas. Types of races the YRRC can time: Road Running, Biking, Trail Runs, Cross Country.

  • Pre-Registration Template – This is an optional template for supplying pre-registered participants to YRRC Timing.  The Race Director Tasks document clearly explains which fields are required. Click Here.
  • Race Director Questionnaire – This document should be filled out prior to meeting with YRRC Timing.  It provides YRRC Timing with basic information about your event and timing expectations. Click Here.
  • Race Director Tasks – This document outlines the responsibilities of the Race Director as they relate to chip timing.  Follow these task to ensure timely and accurate results for your race. Click Here.
  • Chip Placement On Bib Image – This image shows the proper placement of the chip on the back of the bib. Click Here.

CURRENT PRICES:  (Races larger than 1000 contact us)

  York County Races Outside of York County and In-Region (25-50 miles from Continental Square, York City) Outside of York County and Out-of-Region  (51-75 miles from Continental Square, York City)
Smaller Races (250 or less runners) with no race-day registration $250 plus $1.75 per runner $350 plus $2.50 per runner (with a $250 minimum) $550 plus $3.50 per runner (with a $350 minimum)
Smaller Races (250 or less runners) with race-day registration $250 plus $1.75 per runner.  Race director may need to provide 1-2 competent volunteers to assist with race-day data entry. $350 plus $2.50 per runner (with a $250 minimum).  Race director may need to provide 1-2 competent volunteers to assist with race-day data entry. $550 plus $3.50 per runner (with a $350 minimum).  Race director may need to provide 1-2 competent volunteers to assist with race-day data entry.
Larger Races (251 to 999 runners) with no race-day registration $250 plus $1.75 per runner $350 plus $2.50 per runner (with a $250 minimum) $550 plus $3.50 per runner (with a $350 minimum)
Larger Races (251 to 999 runners) with race-day registration.  (Prices reflect YRRC providing an additional trained timer for race-day.) $350 plus $1.75 per runner.  Price may be negotiated, especially if race director provides 1-3 competent volunteers to assist with race-day data entry. $500 plus $2.50 per runner (with a $250 minimum).  Race director may need to provide 1-3 competent volunteers to assist with race-day data entry. $800 plus $3.50 per runner (with a $350 minimum).  Race director may need to provide 1-3 competent volunteers to assist with race-day data entry.
Large races (1000+) with no race-day registration Contact us to discuss pricing. Contact us to discuss pricing. Contact us to discuss pricing.
Large races (1000+) with race-day registration YRRC is unable to time this size race if there is race-day registration. YRRC is unable to time this size race if there is race-day registration. YRRC is unable to time this size race if there is race-day registration.

Value added services included to make your event world class:

  • Real Time Electronic Results Board
  • Real Time Web Results     
  • Disposable Chips             
  • Ease of Mind – Accurate and Timely Results

Race-Day Equipment

YRRC rents race-day equipment such as cones, results boards, megaphone, finish line chutes, mile markers, etc.  The equipment is stored with Bob Weikert, 827 Locust Grove Road, York, PA 17402.  The race director must arrange to pick up and return the equipment.  Equipment pick-up is available on Thursday evenings only.  The fee for equipment is $75 for in-county rental and $100 for out-of-county rental.  Please email all requests for equipment to yorkrunner@comcast.net at least two weeks in advance.  Confirmation of availability will be done by return email. 



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